- Keep it Short and Sweet: People are pressed for time these days and many use their inbox to manage their busy lives. To make sure your note doesn’t get lost in the clutter, remember to keep your email messages simple, direct and to the point. Remember, short doesn’t mean rude, it means respecting the recipient’s time and getting to the point quickly and kindly.
- Eliminate the Clutter: Did you know that on average, most Americans receive over 200 emails a week? No wonder you can’t find anything in that inbox! Whether you like to let your inbox pile up or you fastidiously file each email away, use the Sweep feature in Hotmail to get to the emails you want to see. Sweep lets you clear your inbox of clutter in just a few clicks and puts only the mail you want out to see right at the top of the list.
- Simple Subject Lines: As they say in journalism, don’t bury the lead! Use simple and direct subject lines to make sure your emails are prioritized and responded to as appropriate. If there is an action for the reader you can call that out in the subject line as well: “For Review” “Please Respond” and “ACTION” all work well. Then clearly outline the context and reason for sending the email in the first sentence as much as possible.
- Beware of the Large Attachment: Nobody likes to receive a 55 MB email full of graphic files and logos that clogs up their inbox. It’s always best to include URLs where applicable. If you use Hotmail, it automatically uses Windows Live SkyDrive to send large attachments and photos via the cloud and won’t clog your inbox.
- 15 Minutes to Take Control: Dedicate 15 minutes a month to getting (or staying) in control of your inbox. Set up folders to sweep newsletters, unsubscribe from social network updates, and delete mails that are more than 3 months old. Your inbox (and sanity) will thank you!
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Original post by Tech Savvy Mama